Eligibility Requirements

All Documentation is in accordance with the Eligibility/Approval Requirements linked to this statement.
Eligibility Requirement Required Information Response to Requirement
Criterion 1: Responsibility and Authority
The institution clearly identifies the lines of authority and responsibility for any and all educator preparation programs within the institution and provides assurance that only those person(s) employed by the program sponsor will recommend individuals to the Commission for a credential or authorization. Identify: a) The position within the organizational structure that is responsible for ongoing oversight of all educator preparation programs offered by the entity including educator preparation programs offered by extension divisions, if applicable.
b) The individual and position within the organizational structure that will coordinate each educator preparation program sponsored by the entity. Include a description of the reporting relationship between this person and (a) above. If a reporting relationship is indirect, describe the levels of authority and responsibility for each educator preparation program. c) Provide an organizational chart for the institution as well as the division within the institution responsible for the oversight of educator preparation s programs; include any parent organization, outside organizations, or partners who will be involved in the oversight of the educator preparation unit and/or responsible for program delivery. Ensure that these chart depict lines of authority.
d)Provide assurance to ensure that duties regarding credential recommendations are not delegated to persons other than employees of the Commission approved institution.
e)Provide assurance that those individuals identified as responsible for credential recommendations will participate in Commission training related to the recommendation process.
a) Contra Costa County Office of Education's Senior Director of Educational Services will be responsible for the ongoing oversight of the Preliminary Administrative Services Credential Program.
b) Contra Costa County Office of Education's Coordinator of ELA/ELD,Administrative Leadership Program, will coordinate the Preliminary Administrative Services Credential Program. This Coordinator is directly supervised by the Senior Director identified above in part a.
c) Here is a link to the
CCCOE Organizational Chart.
Here is a link to the CCCOE Ed Services Organizational Chart
d) All duties regarding credential recommendation will be completed by employees of CCCOE, as is evidenced in this letter of assurance.
e) The individuals responsible for credential recommendations will participate in Commission training related to the recommendation process as is evidenced in this letter of assurance
Criterion 2: Lawful Practices
A program of professional preparation must be proposed and operated by an entity that makes all personnel decisions regarding the employment, retention or promotion of employees without unlawful discrimination. The entity must make all decisions regarding the admission, retention and graduation of students without unlawful discrimination. a) A copy of the institution’s policies governing personnel decisions including employment, retention, and promotion (employee handbook, recruiting materials, or other published personnel materials) that include reference to an unlawful discrimination policy.
b) A copy of the institution’s policies related to candidate admissions, retention, and graduation (candidate handbook, website, or other materials) that include reference to an unlawful discrimination policy.
Here is a link to the Human Resources Department Website stating CCCOE's Non-Discrimination Policy which pertains to employment as well as educational programs.
Criterion 3: Commission Assurances and Compliance
The institution assures all of the following:
a) That there will be compliance with all preconditions required for the initial program(s) the institution would like to propose (General and program specific preconditions for proposed programs must accompany this document)
b) That all required reports to the Commission including but not limited to data reports and accreditation documents, will be submitted by the Commission approved entity for all educator preparation programs offered including extension divisions.
c) That it will cooperate in an evaluation of the program by an external team or a monitoring of the program by a Commission staff member.
d) That the sponsor will participate fully in the Commission’s accreditation system and adhere to submission timelines.
e) That once a candidate is accepted and enrolled in the educator preparation program, the sponsor will offer the approved program, meeting the adopted standards, until the candidate;
i. Completes the program;
ii. Withdraws from the program;
iii. Is dropped from the program;
iv. Is admitted to another approved program to complete the requirements, with minimal disruption, for the authorization in the event the program closes. In this event, an individual transition plan would need to be developed with each candidate.
a) A statement of assurance from institutional leadership that the institution will be in compliance at all times with all relevant preconditions for the programs it will offer.
b) A statement of assurance from institutional leadership that the institution will provide all required data reports, including but not limited to data reports and accreditation documents.
c) A statement of assurance from institutional leadership that the institution will cooperate in an evaluation of the program by an external team and monitoring of the program by Commission staff.
d) A statement of assurance from institutional leadership that it will participate fully in the accreditation system and adhere to submission timelines.
e) A statement of assurance from institutional leadership that clearly states that the institutional leadership understands its responsibilities to enrolled candidates; in the event the program is to close, whether it be by voluntary action on the part of the institution or as a result of Commission action.
Letter of Assurance attached
Criterion 4: Requests for Data
The institution must identify a qualified officer responsible for reporting and responding to all requests from the Commission within the specified timeframes for data including, but not limited to:
a) program enrollments
b) program completers
c) examination results
d) state and federal reporting
e) candidate competence
f) organizational effectiveness data
g) other data as indicated by the Commission
a) Identify the individual(s), (including name, title, and division or department of the institution) who will be responsible for submitting any and all data to the Commission. Julie Dooley, Contra Costa County Office of Education's Coordinator, ELA/ELD,Administrative Leadership Program, will be responsible for submitting any and all data to the Commission.
Criterion 5: Grievance Process
The institution has a clearly identified grievance process for handling all candidate grievances in a fair and timely manner. The grievance process is readily accessible for all applicants and candidates and is shared with candidates early in their enrollment in the program. a) Provide a clearly delineated grievance process for candidates and applicants that is fair and is likely to ensure timely resolutions for candidate and applicants.
b) Demonstrate how information pertaining to the grievance process is accessible to all candidates and applicants.
c) Provide documentation that candidates will be informed of the grievance process
.
The Grievance Process that will be utilized for CCCOE's Preliminary Administrative Services Credential Program. Information pertaining to the grievance process will be included in the CCCOE PASC Handbook, on the PASC webpage, as well as on application forms.
Criterion 6: Communication and Information
The institution must provide a plan for communicating and informing the public about the institution and the educator preparation programs. The plan must demonstrate that:
a) The institution will create and maintain a website that includes information about the institution and all approved educator preparation programs. The website must be easily accessible to the public and must not require login information (access codes/password) in order to obtain basic information about the institution’s programs and requirements as listed in (b).
b) The institution will make public information about its mission, governance and administration, admission procedures, and information about all Commission approved educator preparation programs.
Information will be made available through various means of communication including but not limited to website, institutional catalog, and admission material.
a) Provide a plan that describes the website that will be developed.
b) Affirm that the information will be available to the public and that the information on mission, governance, and administration, and admission procedures will be included.
This Communication and Information Process will be utilized for CCCOE's Preliminary Administrative Services Credential Program.
Criterion 7: Student Records Management, Access, and Security
The institution must demonstrate that it will maintain and retain student records. Institutions seeking Initial Institutional Approval will provide verification that:
a) Candidates will have access to and be provided with transcripts and/or other documents for the purpose of verifying academic units and program completion.
b) All candidate records will be maintained at the main institutional site or central location (paper or digital copies).
c) Records will be kept securely in locked cabinets or on a secure server located in a room not accessible by the public.
a) Provide information on the manner in which candidates will have access to and be provided with transcripts and/or documents for the purpose of verifying academic units and program completion.
b) Provide information as to where candidate records will reside and how candidates will be able to access these records when necessary.
c) Provide information and assurances that all candidate records will be kept in either securely locked cabinets or on a secure server, both of which are in rooms not accessible by the public.
All credential and records are managed in the CCCOE Human Resources Credential Department. Here is a link to the Credential Department website. Additional narrative regarding credential management can be found in the field below.
The Contra Costa County Office of Education (CCCOE) serves as the local agency approved by the California Commission on Teacher Credentialing (CCTC) to process the credentials applications and temporary county certificates of certificated staff hired by county school districts for positions requiring administrative, teaching, service and special education credentials as well as other permits and certificates. The documents and transcripts of the PASC Program will be maintained in the same manner, which is overseen by the Human Resources Department. All documents are kept confidential and locked for security purposes. Information regarding how candidates can access records will be provided in the handbook, provided on the webpage, and is currently provided on the Human Resources webpage, which is linked in the document above.
Criterion 8: Disclosure
Institutions must disclose information regarding:
a) The proposed delivery model (online, in person, hybrid, etc.)
b) All locations of the proposed educator preparation programs including satellite campuses.
c) Any outside organizations (those individuals not formally employed by the institution seeking IA ) that will be providing any direct educational services, and what those services will be, as all or part of the proposed programs.
a) Provide information regarding the proposed delivery model for the proposed program(s).
b) Provide the Commission with a chart indicating all locations of the proposed program(s) including any satellite campus.
c) Provide a list of any entities (such as partner organizations, businesses, vendors) that will be providing any direct educational services to candidates. (This is not intended to include vendors used to collect, house, and report data). Include a description of the anticipated services the outside entities listed in (c ) will provide.
Our 11 month program offers:
180 hours of in person instruction (19 Saturdays /8 hours each class - 152 hours) - Saturdays 8:00 am - 4:30 pm (½ hour lunch); Leadership Learning Seminar (4 days in June - 6 hours/day); Leadership Symposium (4 hours)
72 hours of online learning; (18 online sessions/4 hours) Course specific fieldwork between each Saturday class;
Mentoring and advising from faculty mentor;

(Optional 27 units through National University) All in person courses will be held at Contra Costa County's Office of Education, located at
77 Santa Barbara Road,
Pleasant Hill, California 94523 There will be no satellite campuses. Candidates can choose to participate in a Masters Program through National University. Additionally candidates can purchase course units through National University.
Criterion 9: Veracity in all Claims and Documentation Submitted
The institution and its personnel demonstrate veracity in all statements and documentation submitted to the Commission. Evidence of a lack of veracity is cause for denial of IIA. a) A statement signed by institutional leadership affirming that all information provided to the Commission and prospective candidates in all matters is truthful and accurate.
b) Any information that arises on this matter may be considered by the Commission to be relevant.
Provide statement signed by Superintendent affirming that all information is truthful and accurate. Here is a link to the Letter of Assurance from CCCOE's Superintendent.
Criterion 10: Mission and Vision
An institution’s mission and vision for educator preparation is consistent with California’s approach to educator preparation. a) Statement of the institution’s mission and vision for Educator Preparation.
b) A statement confirming that the mission and vision will be published on the website and in institutional documents provided to candidates.
c) Information about how the mission and vision for educator preparation reflects the institution’s commitment to California’s adopted state standards and frameworks for TK-12 students.
d) Information that demonstrates the institution’s commitment to preparing candidates to work effectively with the full range of California TK-12 students.
e) Statement that includes which educator preparation program(s) the institution will seek to offer.
f) Information about the institution’s philosophical and/or theoretical framework or approach underlying the design of educator preparation.*
g) If applicable, provide a description of the ways in which the proposed program for California would be similar or different from programs operated in another state.
h) Any other relevant information the institution believes will allow the Commission to better understand the institution and its programs.
Contra Costa County Office of Education is seeking to offer the Preliminary Administrative Services Credential Program. Vision Statement: “Building leaders to transform the future of education.” Mission: Our innovative program is designed to equip aspiring educational leaders to successfully and ethically lead in the 21st Century. Our emphasis on continuous improvement through a systems thinking lens provides candidates the skills and knowledge needed to tackle the complex challenges faced by schools today. We are committed to supporting and nurturing leaders who build relationships and their understanding of their community’s assets and needs to transform their educational systems - systems that ensure equitable, inclusive outcomes for each and every student served. With a focus on instructional leadership embedded throughout our coursework, leaders develop a belief system around issues of justice, and a deep understanding of practices and policies that impact student learning. Our program is aligned to the California Administrative Performance Expectation Standards, providing “developmentally progressive” experiences, facilitating a pathway from theory to practical. Our blended program of online and face to face coursework, coupled with fieldwork experiences, empowers administrators to embrace the challenges and opportunities of educational leadership. See supporting document for additional information.
Criterion 11: History of Prior Experience and Effectiveness in Educator Preparation
Institutions seeking IIA must have sponsored an educator preparation program leading to licensure, or participated as a partner in any educator preparation programs and/or programs focused on K-12 public education and provide history related to that experience.
CTC staff will research available information about the institution relevant to the application for initial institutional approval
Institutions must submit:
Proof of third party notification enlisting comments to be sent to: [email protected]
a) History related to its prior experience preparing, training and supporting educators within California or in other states.
b) A list of all states and/or countries in which the institution is currently operating an educator preparation program and the status of the institution’s approval in each of those locations.
c) If applicable, a copy of the most recent approval document (state approval/accreditation and, if applicable, letter or report from regional accrediting body, if applicable, indicating accreditation status.
d) For institutions currently operating educator preparation programs in another state, data from the most recent 5 years indicating number of candidates enrolled in the institution’s programs and number who have completed program (taking into account the length of time of the program design).
e) If offering educator preparation program(s) in other states, any information available on placement rates for candidates in the schools.
f) Evidence that the entity has fostered positive working relationships with educational partners in establishing its programs in California to meet local educational needs.
Contra Costa County Office of Education has a long history of supporting educators both within the county and beyond. We provide a wide variety of professional development opportunities for educators, evidenced in our CCCOE Newsletter. Our Teacher Induction Program (TIP) is well known for its effective support of new teachers. Our strong partnerships with the 18 school districts with whom we service in California are exemplified through TIP. Supporting documentation includes our TIP Handbook where our historical information is summarized. The TIP Organizational Chart is just one example of the wide range of positive working relationships CCCOE has with educational partners. CCCOE is also a local affiliate of ACSA's CACP Program for administrators who are clearing their preliminary administrative services credentials. This program is very well respected and sought after by new administrators looking to clear their credentials.
Criterion 12: Capacity and Resources
An institution must submit a Capacity and Resources plan providing information about how it will sustain the educator preparation program(s) through a 2 – 3 year provisional approval (if granted) at a minimum. A plan to teach out candidates if, for some reason, the institution is unable to continue providing educator preparation program(s). a) Copy of the most recent audited budget for the institution.
b) A proposed operational budget for the educational unit.
c) Information about instructional and support personnel for the educational unit. This information shall include, but not be limited to:
1) The number and type of faculty (full time faculty, pt. time adjunct, etc.) and/or instructional personnel, including support providers and coaches if induction, who will be employed or used to provide services to candidates in the first 2-3 years of the program’s operation.
2) The criteria or minimum qualifications for each of the positions listed above.
3) If the institution applying is an out of state institution, provide all relevant information about how the instructional services will be delivered to candidates. For instance, will faculty and instructional personnel remain located in the home state and provide services via technology to candidates in California?
d) If the institution applying is an out of state institution, the institution must provide all relevant information as to which of the educational services would be located outside of California. For instance, if candidates must go through the out of state offices in order to get financial aid services, the institution should provide that information to the Commission.
e) Evidence of TK-12 partnerships for the purposes of providing fieldwork.
f) Information demonstrating sufficient facilities and/or digital learning platforms for candidates.
g) A plan to teach out candidates if, for some reason, the institution is unable to continue providing educator preparation program(s).
Here is the most recent audited budget for Contra Costa County Office of Education , along with the proposed PASC budget. Our Capacity and Resources Plan states the following: Our faculty will consist of the following: * .2 FTE Program Coordinator (Criteria - At least five years site or district leadership position/Experience providing adult learning such as leading/facilitating professional development, leadership coaching, higher education faculty, etc./Experience developing and overseeing an educational based program.) * 10 hours/week Part time Administrative Assistant (Criteria - Currently serving in this position within CCCOE.) * From 4 - 7 Adjunct Faculty Instructors (depending on availability) who will teach the face to face courses, online learning, and the Leadership Learning Seminar. (Criteria - At least 5 years in administrative leadership position/Desired experience- teaching adult professional development and/or college level courses.) * From 4 - 7 Adjunct Faculty to serve as Fieldwork Advisors (dependent on cohort size) ; (Criteria - at least 5 years in administrative leadership position and/or Administrative Coaching background/Desired experience teaching in a Preliminary Administrative Services Credential program. Desired qualification - Currently serving as administrator within Contra Costa County's TK-12 schools.) ***Contra Costa County's Office of Education has strong partnerships with the 18 school districts with whom it serves, as well as school districts, county offices of education, and institutions of higher learning throughout the state of California. The Curriculum and Instruction Department provides professional development, materials support, and on-site workshops, to name a few of the many ways CCCOE works hand in hand with the TK-12 teachers across the county. Monthly collaborative meetings, subject specific, are available to representatives of all 18 districts, where dialogue around best practices is facilitated by C and I staff. Our most recent newsletter from CCCOE highlights some of the upcoming partnerships available to district staff. This document also provides evidence of the strong infrastructure in place to support the delivery of the proposed program elements. The Preliminary Administrative Services Credential Program will be housed at the Contra Costa County Office of Education, 77 Santa Barbara Road, Pleasant Hill, California 94523. The facility has multiple large meeting rooms. Upon program approval, the CCCOE Board Rooms will be reserved for the PASC Program, offered on Saturdays and during one week in June. Canvas, a digital learning platform, is currently adopted by CCCOE, and will be utilized for the PASC program, as well. Training will be provided for all faculty members. Finally, CCCOE is committed to the participants in the PASC program. If, for some unknown reason, the program needed to close, CCCOE would partner with a neighboring county program in order to ensure completion for its participants. Prorated funds would be transferred to the partnering county office. CCCOE would work closely with participants to enable them participate both face to face and online with a neighboring county in the Bay Area that has a Preliminary Administrative Services Credential program and is most able to accommodate.
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